Cloud-Based Document Management/Digital Storage
How often do you find yourself wishing things were more organized? How many times do you lose or misplace a document only to realize it right when you need it most? Lotus has the resources to make sure this problem doesn’t happen again with the creation of a paperless network for your business. These files will be accessible from any computer and mobile device, making sure you can have them whenever and wherever. Whether it’s a customer signed contract, an invoice you forwarded, or a personnel file for one of your employees-Lotus’ Digital Storage makes it all available at the click of a button.
•We have the ability to store any and all paperwork, eliminating files from “floating around the store” and making it prone to identity theft
•Our staff will perform daily store opening/closing checklists that can be scanned to our system which we audit each day to ensure compliance of policies
•Our team will set up categories & mechanisms for digital uploads
•We will provide automated data backup
Here are a few benefits of implementing the Digital Deck.
Top 10 Benefits of Digital Deck
Failure to comply with laws and regulations could result in severe fines, penalties or other legal consequences that are easily avoided with document tracking. Organizations are under more pressure than ever to manage documents for compliance and risk-reduction purposes.
Many companies still store critical documents in filing cabinets, boxes, warehouses and even storage units—not a very secure way of storing information. Virtual storage of paper documents gives you the ability to customize security settings, which cannot be done with physical documents. It also ensures that recovering lost data happens quickly and efficiently.
3. Improve Efficiency
Digital Deck increases productivity by speeding up document retrieval and finding “lost” information, streamlining the process of managing and keeping track of important documents and contracts. Indexing documents for future reference allows users to find the documents they are looking for quickly and efficiently.
4. Reduce Costs
Keeping hard copies of records costs you money, time, staff, equipment, and space. Filing cabinets take up too much floor space, which can be costly. Also, retrieving and processing paper-based documents is time intensive, and in a work day time is money. You save money by reducing the need for paper supplies, paper delivery and storage.
5. Reduce Carbon Footprint
Minimize paper usage and take a step towards reducing waste and becoming a sustainable company. Companies are now trying to become more socially responsible and realize that going green means more green for the company.
6. Improve Accessibility
Enables employees to view, share, modify, and store documents quickly and easily from anywhere. It speeds up the process and only takes a fraction of the time it would take with a paper document.
7. Disaster Recovery
Every organization must protect its vital records from all kinds of disasters that may occur, meaning floods, earthquakes, tornadoes, or theft can strike at any time. Implementing a document management system ensures that you will not be affected.
8. User Security & Data Privacy
Between the setup of stores, regions, districts and markets, it is essential for appropriate access to individual groups of users for related data access, and Digital Deck understands this concept extremely well, giving the assigned users access to relevant data only.
9. Purpose Redefined
Every organization has different needs and we understand that. Digital Deck has been designed in such a way use is not limited to retail establishments only. Digital Deck can be implemented and customized to any business. Flexibility and customization is very robust, allowing for both document and user level access rights.
10. Peace of Mind
We have brought focus to several benefits of Digital Deck…here are a few more highlights: 1) Ability to view Screenshots 2) Full Text Search 3) Document Creation Templates 4) PDF Conversion & OCR Capabilities 5) Document Workflow Process 6) Auditing Capabilities 7) Safe data backup.